Write a weekly project update

Build a weekly update from what actually changed in the project. The result is a short draft covering completed work, blockers, and the next actions. Before you start: choose the project and exact reporting dates. You need access to its activity and tasks, plus available Ask Kato credits if you use the drafting step.

Choose the reporting window

Write down the start and end dates of the period you are reporting. Open the project and review its activity for that period.Separate work completed during the period from older completions and proposed work. A research note or a newly created task does not establish that the corresponding delivery work is complete.

Check the current tasks

Review the project’s Tasks tab. Check statuses, assignees, and due dates. Open tasks that appear blocked or need a handoff; their descriptions and comments may explain the next step.You can also ask “What tasks are still open for Relio?”, naming or mentioning your own project.

Draft the update from the checked context

In Ask Kato, mention the project and replace the dates in this prompt:

Draft an internal update for the mentioned project covering [start date]
through [end date]. Use three sections: completed during this period,
blockers or missing information, and next steps. Include task names and
recorded owners. Say when dates or completion timing are missing.
Keep it under 150 words and do not add commitments.

If Kato cannot establish what happened within the date range, supply the relevant facts from your review rather than treating all completed tasks as completed this week.

Check every claim

Open the tasks referenced in the draft. Confirm completion, ownership, dates, and any claimed blocker. Replace uncertain statements with a question or a note that the detail needs confirmation.

Adapt the draft for its audience

Keep internal notes in an internal update. For a client-facing version, explain outcomes and required decisions in language the client will understand. Copy and share the reviewed draft through your normal channel. Generating the draft does not send it.

Check the result

The update names its reporting period, describes supported progress, and states who acts next. A reader should be able to distinguish confirmed facts from questions awaiting an answer. Use Hand work off to a teammate when the next step needs a new owner.

​Check the result

Check the result